- Option Two On the ftwilliam.com "Home" screen click on the Wolters Kluwer logo. In the drop-down box, click on "Batches"adn then click on "5500 Batch/Workflow".
- Option Three On the ftwilliam.com "Home" screen, click on a plan that will be used in a batch. Click on "5500". Next, the user will be able to select the plan year to work within.
Once taken to the "Local Sign Batches - 20XX" screen. Click on "Create New Batch" in order to set up a batch.
On the "5500 Batch/Workflow" screen, select the year the batch will be created in.
Once the year is selected, the user will be taken to the 20XX screen. Click on "Batch Local Sign" in the Options box.
Once taken to the "Local Sign Batches - 20XX" screen, click on "Create New Batch" in order to set up a batch.
Once on the "Form 5500 - 20XX" screen, click on "Batch/Workflow" under the 5500 Menu. Note, filing must be locked in order to use the batch feature.
On the "5500 Batch/Workflow" screen, click on "Batch Local Sign" in the Options box.
Once on the "Local Sign Batches - 20XX" screen, click on "Create New Batch" in order to set up a batch.
After clicking on "Create New Batch", a screen will appear to enter the batch name. Click "OK" to add the batch.
After clicking OK, you will be taken to the batch menu screen. To add plans to the batch, click "Add Plans."
A screen will appear where the user can select which plan(s) to add to the batch. Once the user has selected the plan(s) to include, click on "Add Plans".
The batch menu screen will automatically update to reflect the plan(s) the user has selected for the batch.
Next, the user will check the plans they wish to sign and submit to the DOL. Once checked, click on "Sign and Submit" under the "Do with Selected" dropdown box at the bottom.
A screen will appear before proceeding forward with filing. The user must click "OK" in order to move forward to the Signing screen.
Once the user has clicked OK, the next screen will display with a drop-down box to select who will be signing the form.
There are six options to choose from when selecting who the user will be signing as:
- Preparer - On behalf of Administrator/ Sponsor or Admin Only. The Administrator must have signed the 5500 form, the signed 5500 must be attached to the filing as a pdf "Manually Signed Form 5500", and an authorization for the preparer to electronically sign on behalf of the Administrator must be completed (but need not be attached to the filing sent to DOL). Sample authorization available here and on the "Form 5500 - Year" screen under the "Attachments" box on the right-hand side of the page.
- Preparer - On Behalf of DFE The DFE must have signed the 5500 form, the signed 5500 must be attached to the filing as a pdf "Manually Signed Form 5500", and an authorization for the preparer to electronically sign on behalf of the DFE must be completed (but need not be attached to the filing sent to DOL). Sample authorization available here and on the "Form 5500 - Year" screen under the "Attachments" box on the right-hand side of the page.
- Preparer - On Behalf of Administrator and Sponsor The Administrator and Sponsor must have signed the 5500 form, the signed 5500 must be attached to the filing as a pdf "Manually Signed Form 5500", and an authorization for the preparer to electronically sign on behalf of the Administrator and Sponsor must be completed (but need not be attached to the filing sent to DOL). Sample authorization available here and on the "Form 5500 - Year" screen under the "Attachments" box on the right-hand side of the page.
- Single Signer - Administrator/Sponsor or Admin Only. The Administrator/Sponsor is also the filing's preparer.
- Single Signer - DFE. The Direct Filing Entity is also the filing's preparer.
- Two Signers - Administrator and Sponsor. The Administrator/Sponsor is also the filing's preparer. Both signers must be present to complete the signing process (PINs will be masked upon entering them).
Once the user selects the appropriate option, more information will appear below depending upon the option the user chooses. Each is explained in more detail below.
Preparer - On behalf of Administrator/ Sponsor or Admin OnlyTop The "Sign 5500" screen that will appear reads as follows:
You may complete the electronic signing information below. Once you click on "Sign 5500," the filing will be sent electronically to the Department of Labor.
I certify that I have been specifically authorized in writing by the plan administrator/employer, as applicable, to enter my EFAST2 PIN on this return/report in order to electronically submit this return/report. I further certify that:
- I will retain a copy of the administrator's/employer's specific written authorization in my records;
- I have attached to this electronic filing, in addition to any other required schedules or attachments, a true and correct pdf copy of the first two pages of the completed Form 5500 or Form 5500-SF return/report bearing the manual signature of the plan administrator/employer under penalty of perjury;
- I advised the plan administrator/employer that by selecting this electronic signature option the pdf image of that manual signature will be included with the rest of the return/report posted by the Department of Labor (DOL) on the Internet for public disclosure;
- I will communicate to the plan administrator/employer any inquiries and information that I receive from EFAST2, DOL, IRS or PBGC regarding this annual return/report.
If you do not have your signing credentials you will need to obtain them by going to http://www.efast.dol.gov and registering as a signer. Click here for detailed instructions on how to obtain signing credentials.
If you have lost your User ID or PIN contact DOL EFAST2 support at 866-463-3278 or visit the website https://www.efast.dol.gov/.
Single Signer - Administrator/Sponsor or Admin Only. Top The "Sign 5500" screen that will appear reads as follows:
You may complete the electronic signing information below. Once you click on "Sign 5500", the filing will be sent electronically to the Department of Labor.
Verify that Name, User ID, and PIN exactly match (including punctuation and spacing) what you entered/received from the DOL registration process.
If 'Name' does not exactly match click the button 'Return to Previous Screen' and update the name on this 5500.
You must keep a signed copy of the 5500 for your records.
Under penalties of perjury and other penalties set forth in the instructions, I declare that I have examined this return/report, including accompanying schedules, statements and attachments, as well as electronic version of this return/report, and to the best of my knowledge and belief, it is true, correct and complete.
If you do not have your signing credentials you will need to obtain them by going to https://www.efast.dol.gov/ and registering as a signer. Click here for detailed instructions on how to obtain signing credentials. If you have lost your User ID or PIN contact DOL EFAST2 support at 866-463-3278 or visit the website https://www.efast.dol.gov/.
Single Signer - DFE. Top The "Sign 5500" screen that will appear reads as follows:
You may complete the electronic signing information below. Once you click on "Sign 5500", the filing will be sent electronically to the Department of Labor.
Verify that Name, User ID, and PIN exactly match (including punctuation and spacing) what you entered/received from the DOL registration process.
If 'Name' does not exactly match click the button 'Return to Previous Screen' and update the name on this 5500.
You must keep a signed copy of the 5500 for your records.
Under penalties of perjury and other penalties set forth in the instructions, I declare that I have examined this return/report, including accompanying schedules, statements and attachments, as well as electronic version of this return/report, and to the best of my knowledge and belief, it is true, correct and complete.
If you do not have your signing credentials you will need to obtain them by going to https://www.efast.dol.gov/ and registering as a signer. Click here for detailed instructions on how to obtain signing credentials.
If you have lost your User ID or PIN contact DOL EFAST2 support at 866-463-3278 or visit the website https://www.efast.dol.gov/.
Two Signers - Administrator and Sponsor Top The "Sign 5500" screen that will appear reads as follows:
You may complete the electronic signing information below. Once you click on "Sign 5500", the filing will be sent electronically to the Department of Labor.
Verify that Name, User ID, and PIN exactly match (including punctuation and spacing) what you entered/received from the DOL registration process.
If "Name" does not exactly match, click the button "Return to Previous Screen" and update the name on the Form 5500.
You must keep a signed copy of the 5500 for your records.
Under penalties of perjury and other penalties set forth in the instructions, I declare that I have examined this return/report, including accompanying schedules, statements and attachments, as well as electronic version of this return/report, and to the best of my knowledge and belief, it is true, correct and complete.
Both Signers must be present to submit this form 5500.
If you do not have your signing credentials, you will need to obtain them by going to https://www.efast.dol.gov/ and registering as a signer. Click here for detailed instructions on how to obtain signing credentials.
If you have lost your User ID or PIN contact DOL EFAST2 support at 866-463-3278 or visit the website https://www.efast.dol.gov/.
Once the user has selected who they are signing as and entered the correct DOL credentials, the user can click on "Sign 5500".
After clicking on "Sign 5500", the user will be taken to a Status screen.
Once the user navigates back to the "Local Sign Batches - 20XX" screen, and clicked on the batch name, the user will see the updated status for each individual plan.
To view a spreadsheet of the plans that are filed, the user can click on "Export current view to CSV" below the grid.
